qsell: one system to sell, stock, buy and account

Business overview and reports

See sales, stock, money owed and profit for the whole business on one screen.

• Daily, weekly and monthly sales reports
• Best-selling products and busiest branches
• Profit and margin reports for owners
• Reports by branch, customer and product

Online shop and company setup

Run your own branded online shop with your name, logo, colours, banners, policies and contacts.

• Your own online shop on your own web address
• Company profile, logo and brand colours
• Promotional banners and shop policies
• Customer help, FAQs, guarantees and contact details

Includes: Profile, Appearance, Modules, Support, Banners, Policies.

Sales, orders and customers

Take orders online and in the shop, send quotes, manage customers and set prices.

• Point of sale and online orders in one system
• Sales quotes that become orders
• Customer records, order history and newsletter
• Product reviews with moderation
• Price lists, discounts and promotions

Includes: Sales Quotes, Customer Orders, Newsletter, Product Reviews, Customers, Pricing.

Inventory and stock control

Know what you have, where it is and when to reorder, in the units you actually sell.

• Stock levels by branch and low-stock alerts
• Products, categories, bundles and hampers
• Kilograms, litres, pieces and packs with the right decimals
• Stock ledger with every movement recorded

Includes: Products, Trash, Item Types, Units of Measure, Categories, Kits and hampers, Product groups, Stock levels.

Staff accounts and permissions

Give each person exactly the access their job needs, and see who did what.

• Staff accounts and roles
• Permissions down to single actions
• Access policies and sign-in rules
• An audit trail of changes

Includes: Users, Roles & Permissions, Access Policies.

Project and job tracking

Quote, run and close jobs with their costs and billing in one place.

• Projects from quote to completion
• Costs and billing per project
• Hold, complete and close with approvals

Suppliers and purchasing

Buy from suppliers with purchase orders, receive goods, pay invoices and know what you owe.

• Purchase orders, requisitions and requests for quotation
• Goods received and supplier invoices
• Payments to suppliers by bank or M-Pesa
• What you owe, supplier scorecards and contracts
• Petty cash with receipts
• Withholding tax certificates

Includes: Vendors, Requests for quotation, Purchase orders, Received goods, Supplier invoices, Credit memos, Payments to vendors, What we owe, Vendor reports, Vendor scorecard, Landed costs, Vendor contracts, Purchase requisitions, Goods sent back, Refunds from vendors, Petty cash, Payment rules, Withholding certificates, Ordering rules, Prequalification, Categories, Review queue, Bank changes, Expiring documents, Document types.

Accounting, invoicing and payments

Invoices, receipts, payments, bank and cash, and the books, with M-Pesa and cards.

• Invoicing and receipts
• M-Pesa, card and bank payments
• General ledger, accounts receivable and bank reconciliation
• Multiple currencies
• KRA eTIMS and tax compliance

Includes: General Ledger, Accounts Receivable, Bank & Cash, Currencies & FX, Transactions, Payments, Customer Analytics.

Approvals and controls

Large payments, discounts and orders wait for the right person to approve them.

• Approval requests with limits
• A queue of what waits for you
• A record of who approved what

Includes: Waiting on me, My requests.

Branches, taxes and numbering

Set up branches, tax rules, payment methods and document numbering once and use them everywhere.

• Multiple branches and business units
• VAT and tax compliance
• Payment methods and gateways
• Automatic invoice and order numbering

Includes: Dimensions, Branches, Payments, Number Series, Document Numbering, Approvals, Tax Compliance.